Oakland Alerts
Time Entry Notice for Wednesday 11March26
Greetings Crossing Guards,
Note: When viewing this message as a text please click on the link provided as part of the text to access the full message.
Tomorrow is Wednesday, Time Entry Day, 11March26. There will also be an ICE City-Mandated Training Session. You must attend this meeting. See separate email reminder for the details.
In order to get into Oracle to complete your timesheet YOU MUST HAVE A WORKING OUTLOOK PASSWORD. If you do not have a working password, YOU MUST CALL THE IT Help Desk at 238-2000 to request a password reset. (As before, the password reset you will be given from the Help Desk will take you a page for creating your own specific Outlook password.) Once you have your specific and secure password you will be able to click on the new updated link below to begin the new process of logging into Oracle through Outlook. Clicking on the link below will bring you to a log-in page that will request your user ID (your CIty email address) and your new working password for Outlook.
Internal Users (Computer Lab):
There will be two time slots AM/PM at Edgewater. The morning time slot will be from 10:30AM to Noon, and the afternoon time will be from 1:30PM to 3:30PM. Either Jazmin and/or I will there at the entry sessions for those coming into Edgewater to enter their time and to help with the Log In instructions above. The most important action you must take before coming into Edgewater is to assure or procure a WORKING OUTLOOK PASSWORD.
External Users: (You may begin the process of time entry tomorrow, 11March26, starting at 6 AM and no later than 5:00 PM)
For those of you who feel comfortable following these instructions and completing their timesheets from outside the city system (i.e. from home), you will also be using the same link below. The only difference is that accessing the internal system (Outlook) and supporting apps (Oracle) from outside the city system will require a 2nd Authorization Method to prove that it is you. There are many options available as you go through the log in process, but most of you are already familiar with Microsoft MFA (Multi-Factor Authorization) which is one of the options that will work.
There are many ways to save this link so that you can always access it on time entry day, and we can discuss these options when you come into Edgewater to do your time. Note that unless we forget, we should always be sending a time entry reminder just prior to time entry day. This reminder will also have this new link below. Remember to submit your time in keeping with your calling out as "SCK Taken". If you will be taking any time off on 12Mar26 and 13Mar26 make sure to add these hours as SCK to your timesheet. If you request SCK hours you do not have the program will alert you and not allow submission until corrected. You may check what accrued hours you have on the Oracle time entry page. If you take time off on Thursday or Friday that you submitted as REG hours, you will need to edit your time sheet before the close of the pay period and re-submit a corrected timesheet.
The new Outlook-Based Oracle timesheet entry link (please disregard any other links, icons, bookmarks, etc. you have used in the past):
https://employeeportal.oaklandca.gov
Paul J Cirolia
School Traffic Safety Supervisor
7101 Edgewater Dr.
Building #2
510-773-6800 Crossing Guards,
Note: When viewing this message as a text please click on the link provided as part of the text to access the full message.
Tomorrow is Wednesday, Time Entry Day, 11March26. There will also be an ICE City-Mandated Training Session. You must attend this meeting. See separate email reminder for the details.
In order to get into Oracle to complete your timesheet YOU MUST HAVE A WORKING OUTLOOK PASSWORD. If you do not have a working password, YOU MUST CALL THE IT Help Desk at 238-2000 to request a password reset. (As before, the password reset you will be given from the Help Desk will take you a page for creating your own specific Outlook password.) Once you have your specific and secure password you will be able to click on the new updated link below to begin the new process of logging into Oracle through Outlook. Clicking on the link below will bring you to a log-in page that will request your user ID (your CIty email address) and your new working password for Outlook.
Internal Users (Computer Lab):
There will be two time slots AM/PM at Edgewater. The morning time slot will be from 10:30AM to Noon, and the afternoon time will be from 1:30PM to 3:30PM. Either Jazmin and/or I will there at the entry sessions for those coming into Edgewater to enter their time and to help with the Log In instructions above. The most important action you must take before coming into Edgewater is to assure or procure a WORKING OUTLOOK PASSWORD.
External Users: (You may begin the process of time entry tomorrow, 11March26, starting at 6 AM and no later than 5:00 PM)
For those of you who feel comfortable following these instructions and completing their timesheets from outside the city system (i.e. from home), you will also be using the same link below. The only difference is that accessing the internal system (Outlook) and supporting apps (Oracle) from outside the city system will require a 2nd Authorization Method to prove that it is you. There are many options available as you go through the log in process, but most of you are already familiar with Microsoft MFA (Multi-Factor Authorization) which is one of the options that will work.
There are many ways to save this link so that you can always access it on time entry day, and we can discuss these options when you come into Edgewater to do your time. Note that unless we forget, we should always be sending a time entry reminder just prior to time entry day. This reminder will also have this new link below. Remember to submit your time in keeping with your calling out as "SCK Taken". If you will be taking any time off on 12Mar26 and 13Mar26 make sure to add these hours as SCK to your timesheet. If you request SCK hours you do not have the program will alert you and not allow submission until corrected. You may check what accrued hours you have on the Oracle time entry page. If you take time off on Thursday or Friday that you submitted as REG hours, you will need to edit your time sheet before the close of the pay period and re-submit a corrected timesheet.
The new Outlook-Based Oracle timesheet entry link (please disregard any other links, icons, bookmarks, etc. you have used in the past):
https://employeeportal.oaklandca.gov
Paul J Cirolia
School Traffic Safety Supervisor
7101 Edgewater Dr.
Building #2
510-773-6800 Crossing Guards,