Oakland Alerts
Time Entry Day 11Feb26
Greetings Crossing Guards,
Note: When viewing this message as a text please click on the link provided as part of the text to access the full message.
Tomorrow IS NOT the Mandatory ICE Training. The correct date for the ICE Training is Wednesday the 11 of MARCH. A reminder will be sent next month as we get closer to that date.
Tomorrow, Wednesday the 11th of February is Time Entry Day (only).
As a reminder: The original way we had been logging directly into Oracle, using your Oracle ID and Password NO LONGER WORKS AND IS NO LONGER IN USE
Starting now, the only way you can log into Oracle is through your Outlook email account. This method uses your Outlook ID (your complete CITY email address) and your secure and unique-to-you Outlook password.
In order to get into Oracle to complete your timesheet YOU MUST HAVE A WORKING OUTLOOK PASSWORD. If you do not have a working password, YOU MUST CALL THE IT Help Desk at 238-2000 to request a password reset. (As before, the password reset you will be given from the Help Desk will take you a page for creating your own specific Outlook password.) Once you have your specific and secure password you will be able to click on the new updated link below to begin the new process of logging into Oracle through Outlook. Clicking on the link below will bring you to a log-in page that will request your user ID (your CIty email address) and your new working password for Outlook.
Internal Users (Computer Lab):
There will be two time slots AM/PM at Edgewater. The morning time slot is from 10AM to 11:30AM, and the afternoon time will be from 2:30PM to 5PM. For those of you who come into, or will come into, Edgewater to enter your time on Wednesday the 11th, Jazmin and/or I will be there to help with the Log In instructions above. The most important action you must take before coming into Edgewater is to assure or procure a WORKING OUTLOOK PASSWORD.
External Users: (You may begin the process of time entry tomorrow, 11Feb26, starting at 6 AM and no later than 5:00 PM)
For those of you who feel comfortable following these instructions and completing their timesheets from outside the city system (i.e. from home), you will also be using the same link below. The only difference is that accessing the internal system (Outlook) and supporting apps (Oracle) from outside the city system will require a 2nd Authorization Method to prove that it is you. There are many options available as you go through the log in process, but most of you are already familiar with Microsoft MFA (Multi-Factor Authorization) which is one of the options that will work.
There are many ways to save this link so that you can always access it on time entry day, and we can discuss these options when you come into Edgewater to do your time. Remember to submit your time in keeping with your calling out as "SCK Taken" /OFF. If you will be taking any time off on 12Feb25 and 13Feb25, make sure to add these hours as SCK / OFF to your timesheet. If you request SCK hours you do not have the program will alert you and not allow submission until corrected. You may check what accrued hours you have on the Oracle time entry page. If you take time off on Thursday or Friday that you submitted as REG / PAID hours, you will need to edit your time sheet before the close of the pay period and re-submit a corrected timesheet. The deadline for doing this is 9:00 AM Friday Close.
The new Outlook-Based Oracle timesheet entry link (please disregard any other links, icons, bookmarks, etc. you have used in the past):
https://employeeportal.oaklandca.gov
Paul J Cirolia
School Traffic Safety Supervisor
7101 Edgewater Dr.
Building #2
510-773-6800 Crossing Guards,
Note: When viewing this message as a text please click on the link provided as part of the text to access the full message.
Tomorrow IS NOT the Mandatory ICE Training. The correct date for the ICE Training is Wednesday the 11 of MARCH. A reminder will be sent next month as we get closer to that date.
Tomorrow, Wednesday the 11th of February is Time Entry Day (only).
As a reminder: The original way we had been logging directly into Oracle, using your Oracle ID and Password NO LONGER WORKS AND IS NO LONGER IN USE
Starting now, the only way you can log into Oracle is through your Outlook email account. This method uses your Outlook ID (your complete CITY email address) and your secure and unique-to-you Outlook password.
In order to get into Oracle to complete your timesheet YOU MUST HAVE A WORKING OUTLOOK PASSWORD. If you do not have a working password, YOU MUST CALL THE IT Help Desk at 238-2000 to request a password reset. (As before, the password reset you will be given from the Help Desk will take you a page for creating your own specific Outlook password.) Once you have your specific and secure password you will be able to click on the new updated link below to begin the new process of logging into Oracle through Outlook. Clicking on the link below will bring you to a log-in page that will request your user ID (your CIty email address) and your new working password for Outlook.
Internal Users (Computer Lab):
There will be two time slots AM/PM at Edgewater. The morning time slot is from 10AM to 11:30AM, and the afternoon time will be from 2:30PM to 5PM. For those of you who come into, or will come into, Edgewater to enter your time on Wednesday the 11th, Jazmin and/or I will be there to help with the Log In instructions above. The most important action you must take before coming into Edgewater is to assure or procure a WORKING OUTLOOK PASSWORD.
External Users: (You may begin the process of time entry tomorrow, 11Feb26, starting at 6 AM and no later than 5:00 PM)
For those of you who feel comfortable following these instructions and completing their timesheets from outside the city system (i.e. from home), you will also be using the same link below. The only difference is that accessing the internal system (Outlook) and supporting apps (Oracle) from outside the city system will require a 2nd Authorization Method to prove that it is you. There are many options available as you go through the log in process, but most of you are already familiar with Microsoft MFA (Multi-Factor Authorization) which is one of the options that will work.
There are many ways to save this link so that you can always access it on time entry day, and we can discuss these options when you come into Edgewater to do your time. Remember to submit your time in keeping with your calling out as "SCK Taken" /OFF. If you will be taking any time off on 12Feb25 and 13Feb25, make sure to add these hours as SCK / OFF to your timesheet. If you request SCK hours you do not have the program will alert you and not allow submission until corrected. You may check what accrued hours you have on the Oracle time entry page. If you take time off on Thursday or Friday that you submitted as REG / PAID hours, you will need to edit your time sheet before the close of the pay period and re-submit a corrected timesheet. The deadline for doing this is 9:00 AM Friday Close.
The new Outlook-Based Oracle timesheet entry link (please disregard any other links, icons, bookmarks, etc. you have used in the past):
https://employeeportal.oaklandca.gov
Paul J Cirolia
School Traffic Safety Supervisor
7101 Edgewater Dr.
Building #2
510-773-6800 Crossing Guards,